Services
Accounts Payable
Processing invoices
Charging expenses to accounts
Pay vendors
Take vendor discounts
Pay suppliers in a timely manner
Reconcile monthly statements
Disburses petty cash, verifying documentation and reconciling
Report sales taxes
Track budget expenses
Tracking inventory
Reconcile all bank accounts, credit cards and operating lines
Accounts Receivable
Creating Estimates, Sales Orders, Invoices
Progress billing
Hold Backs
Third Party Billing
Recording customer payments
Record and Pay EPSCA fees
Preparing bank deposits
Job costing
Class coding
Reconcile the accounts receivable ledger
Calculate sales taxes from customers and remit to the government
Ensure that receivables are collected promptly
Record payments and prepare bank deposits
Verify discrepancies and resolve customer billing issues
Facilitate payment of invoices by send bill reminders
Generate financial statements and reports detailing accounts receivable status
Government Remittances
T5015 / T4A
EHT
WSIB
Payroll
HST / GST
T4 / T4 Summary
T4 Reconciliation
T5 / T5 Summary
Gasoline Tax /Propane
Additional Services
Conduct a monthly reconciliation of every bank account, operating line and credit card
Conduct periodic reconciliations of all accounts to ensure accuracy
Maintain petty cash funds
Maintain and track inventory
Issue financial statements
Provide information to the external accountant who creates the company's financial statements
Assemble information for external auditors
Maintain orderly accounting filing system
Maintain the annual budget
Calculate variances from the budget and report significant issues
Calculate and issue financial analysis of the financial statements
Maintain the chart of accounts
Comply with federal government reporting requirements
Adhere to GAAP - Generally Accepted Accounting Principles
Monitor assets
Monitor debt levels
Sorting & filing of documents
Household expense tracking
Why tracking your personal expenses is so important
Tracking your expenses creates financial awareness; helps to identify spending issues; and keeps you on point with your budget. We can help you do all of this. We will enter all of your personal expenses into a tracker system and create a budget for you based on your needs. Tracking your expenses is one of the key factors in making your budget work for you. We will provide reports to you so that you can track where you have overspent and underspent. Budgeting is an important way to manage your money thereby keeping to your financial goals. Budgets are not just for businesses. They are a valuable tool for every person and every household. Start taking back control of your personal finances and let us help. Keep every receipt, no matter how small. We will track these expenditures and report back to you a financial picture that can aid you in making decisions as to where to cut back and where certain funds can be better utilized. We are here to help!
Learn More
Tracking your spending can help you identify serious spending issues. You can also see if your spending matched your priorities. It is easier to make changes when you realize that you are not reaching your financial goals because you eat out every night. Using our tracking & budget tool we can help you correct any spending errors all in an effort to steer you in the direction of personal financial health.
Collection services
Get Paid Faster...
No one enjoys not getting paid or having to chase after their customers for what is owing. AS business owners we have more important matters to deal with.
Let us do this for you.
We will make those calls to your customers that have invoices over 30 days twice a week.
We will email a weekly reminder to them.
We will mail out mid-month and month end statements.
When non payment persists, we will include a Collections letter with the statements.
Our fee is $75.00 / month for up to 20 customers.
Contact us to quote a package based on your needs.
Customer contact management
Managing Customer Contact Details
If we can't contact your customer we can't send them an invoice, a statement nor a Collection letter.
Each customer needs a mailing address complete with postal code, a telephone number and an E-mail where possible so that they can receive such documents.
Without these contact details we are unable to get these very important documents to your customers.
The end goal is to get paid....therefore, we need to reach them.
We can help you! Supply us with a telephone number for each customer and we will contact each one. If they hired you to do a job or buy a product, you may already have their number. We will then update your accounting software.
A good practice to put in place going forward is to ensure you have at least a telephone number for each customer.
Contact us for a quote on how we can help you get paid faster simply by having accurate records.
Online Storage
Saving Your Documents in the Cloud
We use sync.com to store our client files.
We create an file for your company in our account. It is 100% encrypted and secure.
We will send you a link to your email address. You follow the prompts and set up a password.
Now you have access to all of the files we have created for you. You can upload to these files and download from them.
We will receive a notification that you have added a file. We can review that file in order to ascertain if it a source document that requires entering in the accounting software.
The cost of your file folder on our sync.com account is $100.00 per year for 1 TB of storage space. This cost is built in to your bookkeeping monthly fee.
Why Sync.com?
Sync is a Canadian company and all of your data is stored in Canada.
Sync makes it easy to store, share and access your files from just about anywhere.
Best of all, Sync protects your privacy with end-to-end encryption — ensuring that your data in the cloud is safe, secure and 100% private.
Automatic backup, sync and restore
Sync backs up your files in realtime, and makes it easy to recover deleted files and previous versions of any file, any time. Never lose a file again.
The App
There is an app available for IOS, Mac and Android. You will have access to all of your data from many different platforms.