We have been selected to be showcased in the Northern Ont. Construction magazine.

Beancounter bookkeeping services

Providing Professional Bookkeeping, payroll and advisory Services

Services

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Accounts Payable

Processing invoices

Charging expenses to accounts

Pay vendors

Take vendor discounts

Pay suppliers in a timely manner

Reconcile monthly statements 

Disburses petty cash, verifying documentation and reconciling

Report sales taxes

Track budget expenses

Tracking inventory

Reconcile all bank accounts, credit cards and operating lines

Accounts Receivable

Creating Estimates, Sales Orders, Invoices

Progress billing

Hold Backs

Third Party Billing

Recording customer payments

Record and Pay EPSCA fees

Preparing bank deposits

Job costing 

Class coding

Reconcile the accounts receivable ledger

Calculate sales taxes from customers and remit to the government

Ensure that receivables are collected promptly

Record payments and prepare bank deposits

Verify discrepancies and resolve customer billing issues

Facilitate payment of invoices by send bill reminders

Generate financial statements and reports detailing accounts receivable status

Government Remittances

T5015 / T4A

EHT

WSIB

Payroll

HST / GST 

T4 / T4 Summary

T4 Reconciliation

Gasoline Tax /Propane



Additional Services

Conduct a monthly reconciliation of every bank account, operating line and credit card

Conduct periodic reconciliations of all accounts to ensure accuracy

Maintain petty cash funds

Maintain and track inventory

Issue financial statements 

Provide information to the external accountant who creates the company's financial statements

Assemble information for external auditors 

Maintain orderly accounting filing system

Maintain the annual budget

Calculate variances from the budget and report significant issues

Calculate and issue financial analysis of the financial statements

Maintain the chart of accounts

Comply with federal government reporting requirements

Adhere to GAAP - Generally Accepted Accounting Principles

Monitor assets

Monitor debt levels

Sorting & filing of documents


Personal and household expense tracking in order to stay on budget.

Household expense tracking

Why tracking your personal expenses is so important

Tracking your expenses creates financial awareness;  helps to identify spending issues; and keeps you on point with your budget.  We can help you do all of this.  We will enter all of your personal expenses into a tracker system and create a budget for you based on your needs.  Tracking your expenses is one of the key factors in making your budget work for you. We will provide reports to you so that you can track where you have overspent and underspent. Budgeting is an important way to manage your money thereby keeping to your financial goals.  Budgets are not just for businesses.  They are a valuable tool for every person and every household.  Start taking back control of your personal finances and let us help.  Keep every receipt, no matter how small.  We will track these expenditures and report back to you a financial picture that can aid you in making decisions as to where to cut back and where certain funds can be better utilized.  We are here to help!

Learn More

Tracking your spending can help you identify serious spending issues. You can also see if your spending matched your priorities. It is easier to make changes when you realize that you are not reaching your financial goals because you eat out every night.  Using our tracking & budget tool we can help you correct any spending errors all in an effort to steer you in the direction of personal financial health.

Collection services

Collect money from your customers with our help

Get Paid Faster...

No one enjoys not getting paid or having to chase after their customers for what is owing.  AS business owners we have more important matters to deal with.


Let us do this for you.


We will make those calls to your customers that have invoices over 30 days twice a week.


We will email a weekly reminder to them.


We will mail out mid-month and month end statements.


When non payment persists, we will include a Collections letter with the statements.


Our fee is $75.00 / month for up to 20 customers.  


Contact us to quote a package based on your needs.

Customer contact management

Managing Customer Contact Details

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If we can't contact your customer we can't send them an invoice, a statement nor a Collection letter.


Each customer needs a mailing address complete with postal code, a telephone number and an E-mail where possible so that they can receive such documents.


Without these contact details we are unable to get these very important documents to your customers.  


The end goal is to get paid....therefore, we need to reach them.


We can help you!   Supply us with a telephone number for each customer and we will contact each one.  If they hired you to do a job or buy a product, you may already have their number.   We will then update your accounting software.


A good practice to put in place going forward is to ensure you have at least a telephone number for each customer.


Contact us for a quote on how we can help you get paid faster simply by having accurate records.



Online Storage

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Saving Your Documents in the Cloud

We use sync.com to store our client files.   


We create an file for your company in our account.  It is 100% encrypted and secure.

We will send you a link to your email address.  You follow the prompts and set up a password. 

Now you have access to all of the files we have created for you.  You can upload to these files and download from them.  


We will receive a notification that you have added a file.  We can review that file in order to ascertain if it a source document that requires entering in the accounting software.


The cost of your file folder on our sync.com account is $100.00 per year for 1 TB of storage space.  This cost is built in to your bookkeeping monthly fee.

Why Sync.com?

Sync is a Canadian company and all of your data is stored in Canada.


Sync makes it easy to store, share and access your files from just about anywhere.

Best of all, Sync protects your privacy with end-to-end encryption — ensuring that your data in the cloud is safe, secure and 100% private.

Automatic backup, sync and restore

Sync backs up your files in realtime, and makes it easy to recover deleted files and previous versions of any file, any time. Never lose a file again.

The App

There is an app available for IOS, Mac and Android.  You will have access to all of your data from many different platforms.